Ball Field Rental
Dexter Parks and Recreation
Ball Field Rental
RENTER MUST BE 21 WITH VALID ID
NO PETS ALLOWED ON PREMISES
COMPLETE THIS FORM ATTACHED A CHECK OR MONEY ORDER FOR $50.00 PER FIELD AND MAIL TO:
DEXTER PARKS AND RECREATION
FIELD RENTAL
1302 HWY 114 E
DEXTER, MO 63841
Field to be Reserved: Complex A B C D East Field East Grant
Babe Ruth Field West Field West Grant
Date to be reserved: ____________________________________________
Time of gathering: __________________ Until: ______________________ am/pm
Number of people expected: _________________________________________
Name of reserving party: ____________________________________________
Address: _______________________________ Phone: ____________________
Payment ($50.00 per field/per day, $50.00 mound removal per field *no removal between May 1st and July 1st):
Number of fields: _____ Payment due: _____ Paid Check: _____ Paid Cash: _____
Deposit: $25.00 Check #:________________ Cash: ________________ (Deposit required to insure facility is in the shape it was before rental. If facility is left trashed, deposit will be kept. This includes the entire facility.)
RESERVATION APPROVED: ________________________ Date: __________
ALCOHOLIC BEVERAGE PERMIT: _________________________ (yes/no)
∙ per ordinance #3530 (alcohol ordinance) of City Code of Dexter.
∙ per ordinance #29-300 Motor vehicle speed.
∙ per ordinance #29-310 NO PARKING ON GRASS Could result in a parking ticket.
∙ per ordinance #29-330 no destruction of park property or equipment of any nature.
Guidelines for Rental of Ball Fields for Leagues:
If this reservation is approved, three (3) copies will be made of this application. The original copy will be kept in the park office, one copy will be marked "approved", dated and signed by the applicant, along, with a receipt for the rental fee. The third copy will be sent to the Dexter Police Department.
In the event a reservation is not approved, the application fee will be promptly returned. In all other circumstances their will be NO REFUNDS.
Renter accepts the premises in its present condition at the beginning of the rental period and convenants that the premises will be in as good condition at the end of the rental period. If during Renter’s rental period, damage is done to the premises, the facility, or equipment, as a result of the act or neglect of any person using said premises, facility or equipment under Renter, Renter shall be responsible to City for the reasonable cost of repairing the same.
Renter shall not carry on or permit to be carried on any activity in or on the premises or the facility other than the activity authorized by this agreement.
This Rental Agreement is made subject to the rules and regulations concerning use of the described facilities as stated by the Parks and Recreation Department, which are made a part of the Agreement by reference.
As between the parties hereto, Renter agrees to be responsible for any injuries or damage to person or property occurring in or on the rented premises during the time rented to Renter, and Renter agrees to indemnify and hold harmless the City against any and all claims that may arise from said injuries or damages. Renter, by making this agreement does not do so for the benefit of any third person sustaining injury in or upon the rented premises. The purpose of this provision is solely, as between the parties hereto, to place the risk and burden of loss on the Renter. Special Events insurance is required. Upon the League Presidents’ signature, it ensures that all teams insurance for each team or the league as a whole. The Parks and Recreation Department cannot be held accountable for any injuries.
The Park and Recreation Department will be the only person allowed to prep a field for rental use. Under no circumstance is anyone other than the Park Department Employees allowed to posses any type of tool used for penetrating the ball field for personal gratification on ball field premises. The Park Department Employee must be on duty and have appropriate authorization for the Parks Superintendent in order to alter any areas of the ball field at the Renters request.
This Rental Agreement may be terminated by either party upon giving immediate notice to the other; provided, should Renter carry on or permit the carrying on of any activity in or on the rented premises other than that provided for in this Agreement, or should Renter or any person using the premises during Renter’s rental period violate any of the aforesaid rules and regulations, City may immediately terminate this agreement.
RAINOUTS: All rainouts will be determined by the Dexter Parks and Recreation Department. In the event that it is decided by the Park Department that a game is rained out, the renter has the option to reschedule the game for a later date that is convenient with the Park Department and the renter. There will be no refunds if the renter chooses not to reschedule.
Signature of Renter (President): _______________________Date: __________
Park Department: _______________________________Date: _____________